Chapter II: Arrangement of Papers

1. All papers and correspondence referring to the same case should be kept together.

2. No letters or papers should be put away until the matter to which they refer is finally disposed of.

3. Separate pigeon-holes should be provided for all papers and letters according to their classification, so that when required they can be readily found.

4. The following classification is recommended:

_For Papers not finally disposed of._

1. Papers in reference to applications for new Post Offices.
2. do. Postmasters' Bonds for execution.
3. do. Applications for alterations in Mail Routes.
4. do. Railway Mail Service.
5. do. Advertisement of Mail Contracts.
6. do. Execution of Mail Contracts.
7. do. Arrears due from Postmasters and ex-Postmasters.
8. do. Cases of supposed loss of or abstractions from
Letters.
9. do. Distribution.
10. do. Matters requiring personal enquiry.
11. Letters from Secretary awaiting answers.
12. do. Postmasters, Contractors and the Public awaiting
answers.

_For Papers finally disposed of._

1. Mail Contracts in force alphabetically arranged.
2. Mails Contracts terminated alphabetically arranged.
3. Postmasters' Bonds in force do.
4. do. terminated do.
5. Letters from Secretary arranged according to number.
6. Letters from Post Office Department not numbered.
7. do. Post Office Inspectors.
8. do. Postmasters, Contractors and the Public
alphabetically arranged, there being a separate
pigeon-hole for each letter of the alphabet.
9. Papers in reference to cases of actual losses of or
abstractions from letters.
10. do. Cases of supposed losses of or abstractions,
in which the enquiry instituted shows that
no actual loss or abstraction occurred.
11. do. Accounts included in monthly requisitions.
12. do. Arrears due from Postmasters.
13. do. Railway Mail Service.
14. do. Distribution.